Terms & Conditions
General Booking Terms & Conditions
1. Unity is an international camp run by Girlguiding Staffordshire.
2. Unity will be run under the rules laid out in the policies of Girlguiding UK, The Guiding Manual and event-specific Rules & Policies. All Participants, Leaders and volunteers must comply with these Policies, Rules and Instructions.
3. Actions of any Participant, Leader or member of Staff which breaches The Guiding Manual, or any behaviour which is likely to cause offence, nuisance, damage or criminal damage, injury or bring Girlguiding or Unity into disrepute will be addressed by the Camp Leader who will decide an appropriate course of action. Among other sanctions, this may include a request to leave the event, in which case, costs incurred following a request to leave the camp shall be the responsibility of the individual or camping unit.
4. The Organisers of Unity retain the right to amend, alter or vary the advertised/promised programme without being obliged to give a refund of all or any part of the fee.
5. The Leaders and Staff who are Girlguiding Members 18 or over must be able to provide their DBS, valid until the last day of the camp. Staff who are non Girlguiding Members 18 or over must complete an Enhanced DBS Check. International Leaders and Staff must comply with equivalent Child Protection / Safeguarding requirements of their home country and when requested, present evidence to the Unity Organisers. If Adults fail to fulfil these requirements they will not be allowed on site and will not be eligible for a refund.
6. The Participants, Leaders and Volunteers must comply with all relevant statutes, safety announcements and venue regulations whilst attending the event.
7. Leaders are required to comply with all requirements of Girlguiding, including but not limited to:
Safeguaring, including the need for DBS checks
Mandatory ongoing training
ensuring Leader to Participant ratios are satisfied
REN form completion
8. All Participant Group Bookings require the Group Leader to be present for the duration of the event.
9. Each unit will pay a non-refundable deposit at the time of registration to secure their places. Payment must be in the form of cleared funds; BACS transfer or cheque; registration will not be accepted until payment is completed. The Unit agrees to pay and bear any sales, value-added, withholding or other similar taxes imposed by applicable law that the Unit must pay based on the services the Unit ordered.
10. Deposits are non-refundable and cannot be transferred to other groups. However you can reassign places within your own group subject to agreement with the event organisers.
11. Reassigning of places cannot be considered after 1st April 2026. Withdrawal of participants after this day will not be eligible for a refund.
12. Fees paid at any time to the camp during the booking process are non-refundable – except in accordance with the Cancellation Policy (see below).
13. Failure to meet payment deadlines may result in your booking being cancelled with no refunds issued.
14. In the unlikely event that Unity is cancelled due to circumstances beyond the control of the Organisers or Girlguiding Staffordshire, money may be refunded to the extent that money has not already been expended or committed to be spent. This may mean that no fees can be refunded, as such groups and individuals are therefore to be encouraged to take out appropriate adequate insurance for this eventuality.
15. In the unlikely event that Unity is cancelled due to circumstances beyond the control of the Organisers or Girlguiding Staffordshire, Unity accepts no responsibility for covering other costs incurred (transport, accommodation, etc.)
16. Places at Unity are allocated subject to the organising teams right to alter or vary the programme without being obliged to refund all or any part of the fee. This may include the publicised activities.
17. Participants, leaders and staff attending Unity shall not undertake trade or commercial activities on site without prior written permission of the Camp Leader.
18. Camp Fees excludes all food, travel to and from the event, the provision of personal or unit equipment – including camping equipment, or insurance of personal or unit equipment.
19. Unity 2026 accepts no responsibility for any loss, theft or damage of personal or group property owned by participants, Leaders or Staff brought to the event. The individuals responsible should make sure suitable insurance is in place. We also recommend that International Groups take out medical and travel Insurance.
20. In making a booking all groups accept that:
a) the activities provided at the Event may require a reasonable level of fitness and ability, and that participation in these activities entails risk which could result in physical or emotional injury, or damage to property or to third parties. All risks will be detailed in the activity risk assessments and risks existing in the activities offered will be assumed by the group
b) all participants must comply with all the safety rules and advice received prior to any activities
Cancellation Policy
1. In the case of cancellation by Participants, Leaders or Volunteers, no refunds of fees paid at the time of cancellation will be given. The organisers retain the right to refund in exceptional or compassionate circumstances where they see fit.
2. The camp will however entertain replacement participants in the event that a particular person is unable to attend. These alterations will be dealt with on an individual basis and it should not be assumed that all requests for alterations of personnel will be sanctioned. In particular last minute replacements will not be allowed.
3. In respect of those persons who have paid the full amount who are unable to attend and are unable to find a replacement the camp will consider requests for refunds but these will again be dealt with on an individual basis after the camp has finished, and only if there are sufficient funds available to make the payment.
4. In the unlikely event that Unity is cancelled due to circumstances beyond the control of the Organisers or Girlguiding Staffordshire, money will be refunded to the extent that money has not already been expended or committed to be spent. This may mean that no fees can be refunded, as such Groups and individuals are therefore to be encouraged to take out appropriate adequate insurance for this eventuality.
5. In the unlikely event that Unity is cancelled due to circumstances beyond the control of the Organisers or Girlguiding Staffordshire, Unity accepts no responsibility for covering other costs incurred (transport, accommodation, etc.)
6. The Organisers or Girlguiding Staffordshire shall not be responsible for failure or delay of the event if caused by (but not limited to): an act of war, hostility, or sabotage; epidemic or pandemic; Force Majeure; government restrictions; or other events outside of the reasonable control of the Organisers or Girlguiding Staffordshire. The attendees and organisers of Unity will use reasonable efforts to mitigate the effect of a force majeure event. If such event continues for more than 90 days, either party may cancel unperformed services upon written notice.
Website Terms & Conditions
Please read these terms of use carefully before you start to use the site. By using our site, you indicate that you accept these terms of use and that you agree to abide by them. If you do not agree to these terms of use, please refrain from using our site.
Reliance On Information Posted & Disclaimer
The materials contained on our site are provided for general information purposes only and do not claim to be or constitute legal or other professional advice and shall not be relied upon as such.
We do not accept any responsibility for any loss which may arise from accessing or reliance on the information on this site and to the fullest extent permitted by English law, we exclude all liability for loss or damages direct or indirect arising from use of this site.
Information about us
unitycamp.org.uk is a site operated by Girlguiding Staffordshire, St Peter’s School Site, Church Lane, Hixon, Staffordshire, ST18 0PS. Registered Charity no.: 524559
Accessing our site
Access to our site is permitted on a temporary basis, and we reserve the right to withdraw or amend the service we provide on our site without notice (see below). We will not be liable if for any reason our site is unavailable at any time or for any period.
Intellectual property rights
We are the owner or the licensee of all intellectual property rights in our site, and in the material published on it. Those works are protected by copyright laws and treaties around the world. All such rights are reserved.
You may print off one copy, and may download extracts, of any page(s) from our site for your personal reference and you may draw the attention of others within your organisation to material posted on our site.
You must not modify the paper or digital copies of any materials you have printed off or downloaded in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text.
Units may use the Unity 2026 name and logo for publicity purposes only, the logo must not be edited.
Our status (and that of any identified contributors) as the authors of material on our site must always be acknowledged.
You must not use any part of the materials on our site for commercial purposes without obtaining a licence to do so from us or our licensors.
If you print off, copy or download any part of our site in breach of these terms of use, your right to use our site will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.
Our site changes regularly
We aim to update our site regularly, and may change the content at any time. If the need arises, we may suspend access to our site, or close it indefinitely. Any of the material on our site may be out of date at any given time, and we are under no obligation to update such material.
Our liability
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Any liability for any direct, indirect or consequential loss or damage incurred by any user in connection with our site or in connection with the use, inability to use, or results of the use of our site, any websites linked to it and any materials posted on it, including, without limitation any liability for:
loss of income or revenue;
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loss of goodwill;
wasted management or office time; and
for any other loss or damage of any kind, however arising and whether caused by tort (including negligence), breach of contract or otherwise, even if foreseeable, provided that this condition shall not prevent claims for loss of or damage to your tangible property or any other claims for direct financial loss that are not excluded by any of the categories set out above.
This does not affect our liability for death or personal injury arising from our negligence, nor our liability for fraudulent misrepresentation or misrepresentation as to a fundamental matter, nor any other liability which cannot be excluded or limited under applicable law.
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Viruses, hacking and other offences
You must not misuse our site by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to our site, the server on which our site is stored or any server, computer or database connected to our site. You must not attack our site via a denial-of-service attack or a distributed denial-of service attack.
By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our site will cease immediately.
We will not be liable for any loss or damage caused by a distributed denial-of-service attack, viruses or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of our site or to your downloading of any material posted on it, or on any website linked to it.
Links from our site
Where our site contains links to other sites and resources provided by third parties, these links are provided for your information only. We have no control over the contents of those sites or resources, and accept no responsibility for them or for any loss or damage that may arise from your use of them. When accessing a site via our website we advise you check their terms of use and privacy policies to ensure compliance and determine how they may use your information.
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The English courts will have non-exclusive jurisdiction over any claim arising from, or related to, a visit to our site.
These terms of use and any dispute or claim arising out of or in connection with them or their subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales.
Variations
We may revise these terms of use at any time by amending this page. You are expected to check this page from time to time to take notice of any changes we made, as they are binding on you. Some of the provisions contained in these terms of use may also be superseded by provisions or notices published elsewhere on our site.
Your concerns
If you have any concerns about material which appears on our site, please contact info@unitycamp.org.uk
Small Print
The information contained here is believed to be correct. Girlguiding Staffordshire cannot guarantee that details, dates, prices and requirements will not change between information being published and bookings opening. Any changes will be detailed on the Unity 2026 website.
Updated October 2024